Academic Rules and Regulations

An Academic year is divided into 2 semesters namely, Spring and Fall each of 17 weeks duration. A special summer semester of 8-weeks duration may also be organized, if required, during June-July.

Attendance Requirement

Students are required to maintain 100% attendance in lectures, labs, tutorials, seminars and discussions as prescribed by the course instructor. However, an absence of maximum of 20% of the total lecture attendance may be condoned for genuine reasons, such as illness etc. Failure to meet attendance requirements will render the student ineligible for appearing in the final examination of the concerned course.

Medium of Instruction

The medium of instruction and examinations for all courses is English (except language courses other than English where it may be different). However, students may opt to answer the ‘Religious and Islamic Studies’ examination in either English or Urdu.

Semester Course Load

Students are normally expected to register for five courses (15 to 18 credit hours). No exception is allowed to new students.

After the first semester, this limit can be changed by the Head of Department keeping in view the student’s academic situation and the list of courses offered.

When a student is under warning, he/she must first register for all such courses in which he or she has failed. After that, he or she should register for courses in which the points obtained are less than the minimum points required to avoid warning. Different degree programs have different minimum threshold points to avoid warning status.

Students studying under scholarships and Financial Aid (ICT, HEC, FAST or others) must take full load.

Financial Aid/Loan funded by FAST stands cancelled in the subsequent semesters if a student falls in Academic Warning in any semester

Registration

Students are required to register in Fall and Spring semesters and to pay the prevalent semester fees. All students are required to register for normal course load, except those who are advised otherwise. The recommended registration procedure is as follows

  1. Clear all previous fees and dues before registration
  2. First semester students should register through the Admission Office. All other students should register online.
  3. Pay current dues in full immediately after registration is complete.
Suspension of Registration

Registration of a student is suspended in any of the following situations

  • Failure to complete registration formalities in time.
  • Failure to apply for deferment of registration.
  • Behaviour calling for disciplinary action.
  • Unsettled matters with the University.
  • Approval of student's request for suspension of registration.
Restoration of Suspended Registration

A student whose registration is suspended may request for restoration of registration provided he/she has cleared all the issues that called for suspension and pays all dues.

Freezing of Semester

A student may freeze his/her semester for a maximum of 2 semesters, in advance after payment of Rs. 5000 per semester, being freezing fee. The written approval of advisor and respective Head of Department will be required.

Closure of Admission

The closure of admission results in termination of a student's studies at the University, and will not be restored except in the last case (point 5) as mentioned below. The admission will be closed in any of the following situations:

  1. Failure to restore suspended registration.
  2. Failure to re-continue studies within a period of two semesters.
  3. Failure to achieve required minimum standards of academic performance within the stipulated period.
  4. Disciplinary action or admission obtained on false documents.
  5. Request to close admission from a student for the purpose of acquiring education elsewhere.
Double Admission

Concurrent admission in more than one degree program is not allowed.

Adding or Dropping a Course

A student may request for adding or dropping course(s), provided that the course is being offered in that semester and he/she has completed all the pre-requisites. The consent of the student’s advisor may be required in certain cases. The request should be made within the first two weeks of a semester.

Maximum Number of Courses Registered in a Semester

The undergraduate students with no academic warnings will be asked to take normal course workload, i.e. 5 courses in a regular semester. The University is not bound to offer course(s) in summer semester. Summer is not a regular semester. Courses may be offered during summer break at the discretion of the campus Director. Following rules apply

  1. Students can repeat only those courses in which they had registered in a previous semester
  2. Research courses or Projects will not be offered
  3. A student can register for a maximum of two theory courses (and associated lab courses)
  4. The offered course is not likely to be offered in the immediately next regular semester (i.e. fall semester)
  5. Financial assistance, scholarship or fee concession is not available in summer semester
  6. Minimum of TEN (10) students should register in a summer course. Fee for summer course is neither refundable, nor carried forward to next semester(s)
  7. Students cannot drop summer course(s)
  8. Warning Count is incremented/decremented in summer semester
  9. A student can study summer semester in another campus, provided that the parent campus is not offering that course. Student must obtain written prior permission from Director of parent campus
  10. New course(s) cannot be offered in summer semester, except when that course is unlikely to be offered in the next two regular semesters, or hardship cases i.e. foreign job offer or change of applicant status, such as marriage
  11. Visiting faculty shall not be employed during summer semester, except where that course was offered in a regular semester by the same visiting member
Withdrawal from a Course

A student may request to withdraw from a course. Such a request should normally be countersigned by the parent/guardian of the student. Fee is not refunded for a withdrawn course. The consent of the student’s advisor may be required in certain cases. The request should be made within two weeks after the conduct of second mid-term.

Academic Grading

The performance of students is assessed during the semester through mid term tests, assignments, quizzes, case studies or any other method considered appropriate by the course instructor and the University, This shall be communicated to the students at the start of a course. For almost all courses, the semester work will contribute 50% towards the final grade, while the final examination will contribute the remaining 50% of the total marks. A letter grade will be awarded to each student based on his/her overall academic performance in a course.

Description of Grades

The Grade Point Average calculation ensures a continuous scale for the respective grades. The grade issued by the University will be final. Two types of averages will be computed for the grades obtained by each student, the Semester Grade Point Average (SGPA) and the Cumulative Grade Point Average (CGPA).

SGPA is the weighted average of grade points earned in a semester. The weights are taken as the ratio of course credits to the total credits taken by the student in the semester.

A student who takes four courses in a semester with credit hours of C1, C2, C3 and C4 obtaining grade point of P1, P2, P3 and P4 respectively will score an SGPA of

SGPA = P1 (C1/C) +P2 (C2/C)+P3(C3/C)+P4(C4/C) Where C = C1+C2+C3+C4

The following may also appear against a course in the transcript.

The points for each letter grade are as follows

Grade Points
A+ 4.00
A 4.00
A- 3.67
B+ 3.33
B 3.00
B- 2.67
C+ 2.33
C 2.00
C- 1.67
D+ 1.33
D 1.00
F 0.00
Letter Code Interpretation
Grade Interpretation
A+, A, A- Excellent
B+, B, B- Good
C+, C Adequate
C-, D+, D Inadequate, the student is advised to repeat the course
Grade Interpretation
F Failure, the student must repeat the course
I Incomplete*
W Withdrawn*
S
U
Satisfactory / Unsatisfactory

* Grades ‘W’, and ‘I’ are not used in computing the SGPA or the CGPA.

The CGPA is calculated for all semesters cumulatively using grade points of all the courses taken by a student. For such courses that have been repeated, only the most recent grade points are used, even if they are less than the earlier attempts. The following points need to be noted.

“W” will appear as a grade in the transcript like any other grade.

“I” will appear as a temporary grade in the transcript subject to change to the grade awarded. Grade “I” shall automatically convert to an “F” grade before the end of the next semester.

Repeat courses will be indicated on the transcript together with the repeat count.

“S” or “U” will only be awarded for PhD Thesis work and would not be considered towards CGPA calculation.

Warning/Probation
  1. At the end of every semester (including the first semester and summer semesters), warning is issued provided the CGPA of a student is less than the minimum required for the degree program.
  2. A student with a warning cannot register in a subsequent semester without approval of the relevant Head of Department or any other senior faculty nominated by him.
  3. After each semester (including the summer or the first semester), if the CGPA of a student is less than the required minimum, the Warning Count increases by one.
  4. If Warning Count becomes three, the admission of student at the University is closed.
  5. If the CGPA equals or exceeds the required minimum, the Warning Count becomes zero.
  6. Any act of dishonesty including submission of false documents and deliberate misreporting.
  7. Association with actions, which are harmful to good academic environment.
  8. Failure to meet the code of conduct specified by the University.
Program Bachelor Master PhD
Minimum CGPA required to avoid Warning 2.0 2.5 3.0
Minimum Grade required to pass a course 1.0(D grade) 2.0(C grade) 2.67(B- grade)
Warning issued in first semester Yes    
Maximum duration allowed to complete degree 7 years 4 years 8 years

The admission will be cancelled automatically after the completion of maximum duration allowed to earn a degree.

Repeating a Course

A student may be allowed to repeat a course in the following situations

  1. The student had registered for that course, but failed to pass the course
  2. The student wants to improve his/her grade
  3. The student must repeat a course within a year from the date of last registration in that course
  4. Repeat count will appear in the transcript against the repeated course
  5. A student cannot improve grade after completing degree requirements
Academic Advice on Grades earned
  Students NOT on Academic Warning Students on Academic warning
  Must Repeat May Repeat Must Repeat
BBA/BS F C- or lower C- or lower
MBA F C+ or lower C+ or lower
MS F C+ or lower C+ or lower
PhD F B- or lower B- or lower

*C- or lower grades are equivalent to F grades in graduate courses

Incomplete Course

A student may request an extension in the final examination for genuine reasons subject to the following.

  1. An ‘I’ grade will be given for the affected course provided he/she has satisfactorily met all other requirements for the course except the final examination.
  2. The ‘I’ grade will be converted to appropriate grade before the end of next semester.
Exemption of Credits earned at any NUCES campus
  1. i) Credit can be given for all courses in which the grade has been ‘C’ or higher. This clause is applicable in cases of Re-admission and transfer of credits from HEC recognized institutions.
  2. Disciplinary action is pending against the student;
  3. ii) If credit is given for a course, then credit will also be given for its pre-requisite course(s), provided a pass grade was earned in that course.
Re-Admission
  1. A former student (whose admission was cancelled due to any reason but not expelled from the university) of the university seeking readmission can do so by taking the admission test. After qualifying for admission on merit, the student is admitted as a new student.
  2. A former student who has been on disciplinary warning shall not be re-admitted.
  3. Only credits of relevant courses are transferable, and not the points earned in transferred courses.
  4. Credit is given for those courses, where the points earned are equal to or more than the points required in that degree program to avoid academic warning. For under-graduate programs, this means courses with 2.0 or more points are transferable. If a course is transferred, then all its pre-requisite courses also stand transferred.
Suspension of Admission

A student may request for suspension of admission, provided there are reasonable grounds for it. Suspension of admission is not allowed for more than one semester. Such requests can be made only once. All fees except the tuition fee are payable for the semester in which the admission is suspended.

Academic Dishonesty

Cases of unfair means in tests, assignments, sessional exams, and final examinations can be referred to the DDC/CDC Committee of the University by the Instructors and/or the HoDs through the Director.

Penalties may include, as deemed appropriate by the concerned authorities

  1. Award of zero marks by instructor in the cheated/copied work
  2. Award of zero marks in an exam by the DDC
  3. Award of ‘F” grade in the course by the DDC
  4. Award of ‘F” grade in a semester by the CDC
  5. Suspension from university and/or imposition of fine by CDC
  6. Expulsion from campus by CDC
Missed Examination

A student who misses the mid-terms and final examination has the provision for a retake examination in case of the student's illness or severe accident or death in the immediate family. A Faculty committee shall examine the request of the student for a repeat test.

Retake of the midterm exams, if approved, is either taken or adjusted in proportion to the final exam score without any penalty. A student may claim the above-mentioned credit for ONLY ONE midterm per subject in a semester for valid reasons including medical grounds.

In case a retake examination is allowed, it shall be held within one month of the date of the regular examination. Retake examination fee is payable before the examination at the rate of Rs. 1,000 per course.

Disciplinary Action

To maintain an academically comfortable environment at the campus, students have to abide by the rules and regulations of the University and to follow a code of conduct. Students are expected to observe disciplinary standards of the University in all their dealings. Failure to do so shall require appearance before a Disciplinary Committee . The committee may recommend a suitable action against the student as deemed necessary.

The action may amount to imposition of fine, reduction in marks, grades, suspension, expulsion, or disqualification of a student from any academic honor such as award of gold medal, scholarship, etc. The following will call for disciplinary action.

  1. Disregard or disobedience of rules of the University
  2. Willful defiance of University’s authority whether alone or in association with others
  3. Involvement in activities that are against the interest and reputation of the University
  4. Use of unfair means or breach of norms
  5. Improper behavior in or outside the classroom
  6. Any act of dishonesty including submission of false documents and deliberate misreporting
  7. Association with actions, which are harmful to good academic environment
  8. Failure to meet the code of conduct specified by the University
Programs Number of Years
BBA/BS Seven (7) Years
MBA Three (3) Years
MS Four (4) Years
PhD Six (6) Years